Easestay M.I.C.E & Events team is a group of specialists, a single source to support the full spectrum of the conference and any type of event management experience, by strategically focusing on every channel in the supply chain. We will provide you with a complete frame work, with specific attention to detail of your conferences, meetings and events including sport events and destination management services.
The logistics of large group travel planning can be overwhelming. Working with Easestay means you have a Point of Contact for all the details of group travel planning. Easestay provides a wide range of services to ensure that your next corporate meeting or group event will run smoothly and that your budget is met to accomplish your goals and establish a successful event. At Easestay, we are experts at booking and managing room blocks for group meetings, conferences and conventions. Our customizable state-of-the-art technology platforms expedites registration of your attendees and assure room block control and attrition management. Online hotel registration software streamlines Registration and Check out, inventory control and attendee communications. The meeting is not over until its over. Easestay is there after the event , to go through detailed financial tracking and to make sure you get every penny you deserve. We will also help measure how well yours meeting or incentive travel program has achieved your goals.
If the targets are properly set, a well run incentive travel program pays for itself in increased productivity and sales. Unlike cash incentives which quickly get spent, or awards that eventually end up in closets, a well managed incentive travel program lives on forever in the memories and photographs of the participants. Easestay will help you with every phase of your incentive travel programs- from conception, through execution, all the way to creating an analysis of your trip in terms of your own business goals and objectives.
Easestay team has a wealth of experience in selecting destinations, hotels and meeting venues. We are dedicated to identifying and securing the best locations and values in the market place that will meet your budget requirements.
Research properties that offer the best value
Obtain proposals and present you with viable options
Make initial contact with properties, single or multiple destinations
Review proposals for accuracy and confirm they address all your needs
Provide summary of proposal highlights
Negotiate hotel contracts and concessions
Arrange site inspections
Assist with short term booking turnarounds and programs relocations
Anticipate problems before they occur
Save you time and money
Group Air Reservations ( Domestic and International)
Consultation – Planning, Budgeting, Negotiations and inventory management